New Draft Code of Meeting Practice

You’re invited to comment on the draft Code of Meeting Practice before 15th April 2019.

The policy provides details of how and when Council meetings are conducted. It applies to all meetings of council and committees of councils of which all the members are Councillors.

The Code covers items such as public forums, modes of address and rules of debate. In general it deals with how Council goes about making decisions and the behaviour expected during meetings. The most significant change in this review of the document is a proposal for Council meetings to be reduced to once per month

You’re invited to comment on the draft Code of Meeting Practice before 15th April 2019.

The policy provides details of how and when Council meetings are conducted. It applies to all meetings of council and committees of councils of which all the members are Councillors.

The Code covers items such as public forums, modes of address and rules of debate. In general it deals with how Council goes about making decisions and the behaviour expected during meetings. The most significant change in this review of the document is a proposal for Council meetings to be reduced to once per month rather than fortnightly. Other meetings can be held as required.

Making a Submission

View the policy, report and submit comments before 15 April 2019:

  • by completing a submission survey below; or
  • in writing to the General Manager at Willoughby City Council, PO Box 57, Chatswood NSW 2057; or
  • email to email@willoughby.nsw.gov.au

Please note all submissions are public documents and may be made available or reproduced in Council reports.

Enquiries: Eva Martinez, Policy and Submissions Specialist on 9777 1000

Further Information

An updated version of the policy is required to be adopted in line with the New Model Code of Meeting Practice for Local Council’s in NSW issued by the State Government.

The Model Code updates and supplements the existing provisions and rearranges the existing Code of Meeting Practice into new headings to reflect more contemporary meetings practice. It is written in a less legalistic fashion and is easier to follow.

The draft Willoughby City Council Code of Meeting Practice contains the following elements:

  • Mandatory provisions (indicated in black font). These provisions reflect existing meetings provisions of the Act and update and enhance the meetings provisions previously prescribed under the Regulation. Note that these provisions are based on the Model Code of Meeting Practice and cannot be modified if Council is to have a Code consistent with the Model Code.
  • Non-mandatory provisions (indicated in red font). These provisions cover areas of meetings practice common to most councils but where there may be a need for some variation based on local circumstances.
  • Supplementary provisions or changes (indicated in blue font) from Council’s current code of meeting practice or in common practice by Counci
  • Supplementary best practice provisions (indicated in purple font) not in Council’s exiting policies

Council is required to update its policy by the 14th June 2019.

Legislation requires public notice to be given and public submissions invited prior to the policy going back to Council for approval.

The draft policy is based on the New Model Code of Meeting Practice and contains details and supplementary provisions relating to;

  • New meeting principles
  • Number of Council Meetings a year
  • Pre-meeting councillor briefings
  • Public forums, how residents can participate and provide input
  • Procedural matters associated with conduct of the meetings

The updated Code of Meeting Practice allows Council to meet its legislative requirements. The public exhibition provides the community with the opportunity provide feedback prior to it being presented to Council for its consideration before adoption.

Draft Code of Meeting Practice Survey

Please leave your submission comments here. 

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